Bond Bryan Digital were engaged by the Ministry of Justice to act as ‘ISO 19650 Transition Manager’ on the New Prisons Programme, a major programme involving the construction of four new prisons. This involved supporting the Ministry of Justice’s journey to implement best practice standards for information management and transitioning their information requirements from the previous UK standards to a UK BIM Framework and ISO 19650 compliant approach.
Bond Bryan Digital worked collaboratively with the Ministry of Justice (along with their advisors) and the four contractors appointed to the programme framework, to develop information management resources aligned to ISO 19650 and ensured the information requirements were robust and deliverable.
To develop the information requirements the project utilised Morta, a cloud-based information management platform, to develop a complete and comprehensive set of information management resources for the programme.
The information management platform was fully setup by Bond Bryan Digital, and incorporated both Asset Information Requirements and Project’s Information Requirements, along with other required appointing party resources such as the Project’s Information Protocol, Project’s Information Standard and Project’s Information Production Methods and Procedures.
The information management resources included developing both textual and tabular information to build a robust set of information requirements for the Ministry of Justice. The Exchange Information Requirements included the development of documentation, geometrical and alphanumerical information requirements. This approach ensured all information was considered, and not limited to the information that appears in building information models. Detailed acceptance criteria were also developed and documented to ensure the Ministry of Justice provided clarity on how information would be accepted at each information exchange from delivery teams.
Bond Bryan Digital also incorporated further information developed by others into the information management platform around the use of the Project’s Common Data Environment (Mace) and Security Management Plan (A Luck Associates) to provide a complete set of information management resources.
This project also demonstrated how the use of the information management platform could extract information from a single location to create specific outputs for different party’s needs. This was achieved by creating programme wide Exchange Information Requirements and subsequently referencing them in a standalone Government Soft Landings resource that set out information required for each RIBA Stage. This would enable a Soft Landings Champion to view and check information for their specific purposes without having to look at the wider, detailed set of information requirements.
The information management platform was configured and used by Bond Bryan Digital to collect comments from all stakeholders about the emerging resources and collect feedback on the information management platform itself. Additionally, processes were introduced to collect requests for information, develop a collaborative risk register associated to risks with specifying and delivering information and incorporate a lesson learned process and associated forms.
The use of the information management platform coupled with Bond Bryan Digital’s approach to documenting the information requirements will support a greater connection between the Ministry of Justice’s Exchange Information Requirements, the contractor’s Master Information Delivery Plans for each project and the content uploaded to the Project’s Common Data Environment. This approach supports both the Ministry of Justice and their delivery teams to check that information being delivered on the project meets the information requirements set out for the programme.